Notice is hereby given that the Board of Trustees of the Illinois Police Officers’ Pension Investment Fund will conduct a meeting on Friday, January 8, 2021 at 9:00 a.m. via the Zoom digital platform in accordance with Executive Order 2020-74 issued by Governor Pritzker and Public Act 100-640. By entering this meeting, participants agree to be audio and video recorded.
Zoom Invite: Public Invited via teleconference
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Meeting ID: 930 2738 8147
Passcode: 033331
AGENDA
1. Call to Order
2. Roll Call
3. Special Orders
a. Oath of Office of the Board of Trustees in accordance with 40 ILCS 5/22B-115
b. Determination of Terms of Office for the Board of Trustees, in accordance with 40 ILCS 5/22B-116
c. Nomination and Election of Board of Trustees Officers
i. Chairperson – Two-year term, in accordance with 40 ILCS 5/22B-115
ii. Vice-Chairperson – Two-year term, in accordance with the Bylaws, Section 303
iii. Secretary – Two-year term, in accordance with the Bylaws, Section 304
iv. Treasurer – Two-year term, in accordance with the Bylaws, Section 305
d. Designation of FOIA Officer and OMA Designee
e. Review/Adopt – Resolution 2021-001 to Adopt the Bylaws, Resolutions and Policies previously approved and adopted by the Transition Board of Trustees
f. Discussion/Approval – Appointment of Committees, in accordance with the Bylaws, Section 309
i. Audit Committee – Committee Members and Chairperson
ii. Contract Committee – Committee Members and Chairperson
iii. Election Committee – Committee Members and Chairperson
iv. Governance Committee – Committee Members and Chairperson
v. Legislative Committee – Committee Members and Chairperson
4. Meeting Minutes
a. December 14, 2020 Board Meeting Minutes
i. Approve the Minutes of the December 14, 2020 Meeting with the Certification of the Results of the Tabulation of the Election Ballots
b. Review/Approve – Closed Session Meeting Minutes
5. Treasurer’s Report
a. Monthly Financial Report
i. Review December 2020 Financial Statements
b. Review/Approve – Warrant # 17, Summary of Payments
c. Review/Approve – Budget Amendments i. Fiscal Year 2021: Mid-Year Budget Review
d. Approval of Vendors and Purchases (If Needed)
e. Review Loan Activity – January 2021 Disbursement
f. Other
6. Committee Reports
a. Audit Committee – Receipt of Comprehensive Annual Financial Report (CAFR)
b. Contract Committee – No Report
c. Election Committee – No Report
d. Governance Committee – No Report
e. Legislative Committee – No Report
i. Governmental Liaison – Legislative Update
7. Economic and Market Report – Illinois State Board of Investments
a. Johara Farhadieh, Executive Director and Chief Investment Officer (Scheduled to present at 10:00 a.m.)
8. Executive Director’s Report
a. Discussion/Approval – Engagement with LRS Web Solutions for Website Design and Development Services
i. Karen Carlson, LRS Web Content and SEO Strategist (Scheduled to present from 10:30-10:45 a.m.)
ii. Approve the Proposal with LRS for Website Design and Development
iii. Approve the Proposal with LRS for Ongoing Website Hosting Services
iv. Authorize General Counsel and the Executive Director to Execute the Required Documents:
1. LRS License Agreement
2. LRS General Terms and Conditions
b. Status Updates
i. Chief Investment Officer Recruitment
ii. Request for Proposal for Fiduciary Counsel
iii. Request for Proposal for General Investment Consultant
c. IPOPIF Organizational Development Matters
i. Personnel – Review/Discuss Recommended Additional Full-Time Staff
1. Chief Operating Officer (COO)
2. Executive Assistant
3. Internal Auditor/Compliance Officer
4. Senior Investment Officer
5. Investment Analyst
6. Administrative Assistant
ii. Professional Services – Review/Discuss Recommended Additional Professional Services
1. Human Resources
2. Investment Custodian
d. Miscellaneous Items
9. General Counsel’s Report
a. Status Update – Sexual Harassment Training
10. Old Business
a. Status Update – IPOPIF Trustee Email Addresses
11. New Business
a. Discussion/Potential Action – Assign the Governance Committee to investigate and provide recommendations for an office space for the IPOPIF
b. Discussion/Approval – Retainer Agreement with Jacobs, Burns, Orlove and Hernandez, LLP for additional Legal Counsel (Potential Closed Session)
c. Establish Additional Board Meetings (If Needed)
12. Closed Session (If Needed)
a. In accordance with 5 ILCS 120/2(c) Exceptions. A public body may hold closed meetings to consider the following subjects: (1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
13. Public Comment (Press *6 to Unmute)
14. Adjournment